Unified Communications For Your Hybrid Healthcare Organization

Healthcare organizations have unique needs when it comes to care delivery. Lots of niche solutions are designed for specific clinical applications like telehealth, requiring organizations to adopt a more general video solution for their day-to-day operations. 

Adding to that, healthcare organizations are heavily dependent on telephony for a majority of their communications. With more employees working remotely or in a hybrid environment, this adds another layer of complexity to your communications stack. 

But what if you could use one platform for virtual care and communication of all types — video, phone, and even chat?

A multipurpose platform can help streamline communications among your staff and make it easier to connect with patients and members for clinical or non-clinical services.

While patients are at the heart of every healthcare organization, administrators are the backbone, supporting care operations as well as staffing, compliance, budget and finance, training, and more. 

How you manage operations and stakeholder communication affects every aspect of patient care and experience. That’s why your organization’s clinical and administrative communication solutions should be one and the same.

A unified communications platform can support both business and clinical operations, streamlining connections between providers, staff, patients, family members, and administrators.

Keep your employees informed and engaged in what your organization is up to, update them on new processes, and allow them to hear directly from leadership. Virtual all-hands and department meetings can help communicate important information organization-wide, even if employees aren’t all able to gather in one place. 

For hybrid meetings, where some attendees are in person and others are joining by video from a remote location, Zoom Rooms makes it even easier to connect, share content, and involve everyone in the conversation.

Between meetings, use Zoom Team Chat to send quick updates or share resources and info with select groups or the entire organization. 

Offering virtual options for board meetings can help directors, governors, trustees, and executive leadership, who often have full schedules and may find it difficult to attend a meeting in person. Hosting meetings, events, or educational sessions open to the public using Zoom Events or Zoom Webinars allows people to attend virtually, which can give members the opportunity to stay informed and connected.

Virtual training and development can provide better access to those who live far away from training sites or have family commitments, allowing them to learn and grow their skills. You can decide whether to host training sessions on Zoom Meetings so all participants can interact on video, or Zoom Webinars, which gives the host greater control over who can speak or share their screen while still allowing interactivity with Q&A, chat, and polling. Record training sessions so staff who couldn’t attend can view the content on-demand when their schedule permits.

When all employees were working in an office, a traditional on-premises phone system might have made sense. Now that some employees are remote or hybrid, Zoom Phone provides them with a business phone line they can access from anywhere with an internet connection.

With Zoom Phone, employees can make or receive calls and texts using their business phone number (which traditionally would have been tied to their desk phone) on their mobile phone, tablet, laptop, or desktop. This allows employees to stay connected even if they’re working from home or from a different facility on any given day. Those who are constantly on the go can even place a call on hold and seamlessly pick it up on another device.

Providers or staff who need to make external phone calls to patients or family members while working remotely can choose which phone number gets displayed as the outbound caller ID — whether it’s their direct business line, the main hospital line, or one attributed to a specific department. Even if they are using their mobile phone to make that call, they do not need to expose their personal phone number.

Having your video, phone, and chat solutions on the same platform means you can be flexible in how you communicate with others, even as a conversation develops. If you’re on the phone with a colleague about a clinical matter and want to discuss a patient’s lab results, you can press a button to instantly elevate that phone call to a secure video meeting, where you can share your screen.

One place where clinical and administrative communications overlap is with care coordination between multiple facilities or caregivers. You may have providers, discharge coordinators, social workers, and family members who all need to be involved in conversations about a patient’s next phase of care.

Whether a patient is going home or moving to a rehab or nursing facility, patients and their caregivers will need to be informed about their condition, immediate needs such as medical equipment, follow-up appointments or tests, and even financial resources. Set up a Zoom meeting so everyone, including the patient and their family members, can join at the same time for efficient, coordinated planning.

More and more, healthcare and administrative interactions are happening among hybrid teams — clinicians joining a consultation from a different facility, staff meeting over video while working from home. Modern healthcare spaces must be designed with hybrid teams in mind.  

Here are a few considerations for designing spaces that make hybrid collaboration easier and more effective:

Remote participants in a video meeting may find it harder to see or hear their colleagues in a conference room, making it more difficult to follow the conversation, read facial expressions, and assess body language. Features like Zoom Rooms Smart Gallery can help bridge that gap and give remote participants a more equitable experience.

If your physicians and staff work at multiple facilities, you want them to always have a consistent video experience, no matter what conference room or telehealth cart they’re using. With Zoom Rooms, you can join video calls or share content with one touch, so your staff can easily move between rooms or facilities without having to learn how different systems work.

Mobile carts for hybrid patient interaction

When a patient needs a telehealth consult or virtual interpreter, it’s often easier to bring technology to them than transport them to a room equipped with video capabilities. You can use Zoom Rooms and an all-in-one video conferencing device to build mobile carts that can go wherever your patients are.

If you’re using Zoom for telehealth, you’re probably familiar with one-on-one video visit applications between a patient and provider, either at home or in a clinic. Video-assisted virtual visits have become a staple of care delivery, helping to improve access to care while using resources more efficiently.

Healthcare organizations are using Zoom to enhance patient care in other ways, too. Here are a few examples of how you can connect with patients beyond the virtual doctor’s office.

Bring together all the people involved in a patient’s care, including primary and specialty care providers, nurses, pharmacists, social workers, therapists, family members, and the patient themselves. With virtual care coordination meetings, you don’t have to worry about finding a time when everyone can be in the same room at once. Family members can be more involved in their loved one’s care, even if they don’t live in the same city. And with features like screen sharing and annotation, you can make sure everyone is on the same page when discussing lab results, imaging, patient charts, and other documents.

Remote mental health therapy, pulmonary rehabilitation sessions, nutrition classes — look into developing virtual programs that facilitate connections from afar. With remote group sessions, patients can find support systems and engage with clinicians and peers while in the comfort of their homes. This is especially helpful for those with limited mobility or a lack of transportation.

Central & North West London

See how this NHS Foundation Trust designed remote group programs to meet patients where they are.

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Telestroke programs have been established as an effective way to deliver rapid stroke response by allowing remote specialists to diagnose and consult on a patient’s treatment in critical care settings. Real-time video assessments can also be deployed in emergency situations to support mental health crises, disaster response, and other situations where it may be difficult or dangerous to bring experts directly to the scene. 

Auxiliary and support services help patients manage or understand their care better, but you don’t need to have dedicated interpreters or staff onsite at a hospital to give patients access to the information they need. Support patients with a wider range of services by accessing interpreters, spiritual care, financial assistance, or other important services virtually.

Your communications platform can do more than facilitate telehealth appointments — it can help you prepare to meet the needs of a hybrid healthcare workforce, support employees, and build a positive culture that promotes flexibility, work-life balance, and career development. 

If you’re looking to evolve your telehealth solution to a comprehensive business, administrative, and clinical communications platform, look for the following qualities: